Effective Upon Registration or Attendance
The AI Conference, LLC
Last Updated: Jan 16, 2025

By registering for The AI Conference (the “Event”), including through complimentary or purchased passes, you (“Attendee”) acknowledge that you have read, understood, and agree to be bound by these Terms of Service (the “TOS”), our Privacy Policy, and our Code of Conduct. If you do not agree, please refrain from registering for the Event.

1. Event Schedule and Speakers
   • The Event schedule, speakers, and content are subject to change. The AI Conference, LLC (“we,” “us,” or “our”) reserves the right to modify or cancel any portion of the program without prior notice.
2. Refund Policy
   • Refunds are available up to sixty (60) days prior to the Event date. After this deadline, no refunds will be provided.
   • If you cannot attend, you may transfer your registration to another individual in accordance with our transfer procedures.
3. Indemnification
   • You agree to indemnify, defend, and hold harmless The AI Conference, LLC, its officers, employees, and agents from and against any and all claims, liabilities, damages, losses, or expenses (including reasonable attorneys’ fees) arising out of or in any way connected with your participation in the Event or violation of these TOS, our Code of Conduct, or any applicable laws.
4. Disclaimer
   • The Event is provided on an “as is” and “as available” basis. The AI Conference, LLC makes no warranties or representations about the content, quality, or suitability of the Event for any particular purpose.
5. Badge Scanning
   • Your Event badge may include a QR code or similar technology containing personal information (e.g., name, email address). By allowing a sponsor, exhibitor, or third party to scan your badge, you consent to share that embedded information with them. The AI Conference, LLC is not responsible for how third parties use or store the data they collect via badge scanning. For more details about how we handle personal data, please review our Privacy Policy.
6. Use of Likeness
   • By attending, you grant The AI Conference, LLC the irrevocable right to record, photograph, and/or film you and to use such recordings in any media for promotional or other lawful purposes, without compensation or additional permission.
7. Use of Content
   • By referencing or posting about the Event in any format (text, images, video, social media, etc.), you grant The AI Conference, LLC a worldwide, non-exclusive, royalty-free license to reproduce, modify, distribute, and display such content for promotional or other lawful purposes.
8. Governing Law and Venue
   • These TOS shall be governed by and construed under the laws of the State of Arizona, without regard to its conflict of laws rules. Any legal actions arising out of or relating to these TOS shall be brought exclusively in the state or federal courts located in Arizona.
9. Entire Agreement
   • These TOS, together with our Privacy Policy and Code of Conduct, constitute the entire agreement between The AI Conference, LLC and you, superseding any prior or contemporaneous agreements or understandings.
10. Contact Information

• For any questions or concerns regarding these TOS, please contact us at:
  The AI Conference, LLC
  1940 W. Chandler Blvd #2366
  Chandler, Arizona 85224
  [email protected]

1. Force Majeure
   • The AI Conference, LLC shall not be liable for any failure to perform its obligations if such failure is caused by circumstances beyond its reasonable control, including but not limited to acts of God, natural disasters, war, civil unrest, strikes, or governmental actions. In such an event, we will make reasonable efforts to reschedule or otherwise accommodate Attendees; however, refunds may not be offered.

By completing your registration, you confirm that you have read, understood, and agree to be bound by these TOS. If you do not agree, please do not register or attend The AI Conference. For further details on how we collect, use, and share your personal information, please review our Privacy Policy.