The AI Conference, LLC
Last Updated: Jan 16, 2025

This Privacy Policy explains how The AI Conference, LLC (“we,” “us,” or “our”) collects, uses, discloses, and safeguards information when you visit our website (https://aiconference.com) (the “Site”) or register for or participate in The AI Conference (the “Event”). By using the Site or registering for the Event, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy and our Terms of Service (“TOS”).

1. Information We Collect

1. Personal Information
   
   
   • Contact Information: Name, email address, phone number, mailing address.
   • Registration Details: Payment information (if applicable), organizational affiliation, job title, and other details you provide when you register or communicate with us.
     
     
2. Non-Personal Information
   
   
   • Usage Data: Pages visited, time spent on each page, referring URLs, browser type, operating system.
   • Device Information: IP address, device identifiers, location data (if enabled).
     
     
3. Cookies and Tracking Technologies
   
   
   • We use cookies and similar technologies to recognize your browser or device, learn more about your interests, and provide you with essential features and services. You can disable cookies in your browser settings; however, some features of the Site may not function properly if you do so.

2. How We Use Your Information

1. Event Registration and Management
   
   
   • To process and confirm your registration for the Event and to provide related communications (e.g., confirmations, updates).
     
     
2. Site Functionality and Improvement
   
   
   • To operate, maintain, and improve the performance and user experience of our Site.
     
     
3. Communications
   
   
   • To respond to your inquiries, send administrative messages, and deliver promotional materials or newsletters if you’ve opted in.
     
     
4. Analytics
   
   
   • To monitor and analyze trends, usage, and activities related to our Site and Event offerings.
     
     
5. Legal and Security Compliance
   
   
   • To detect, investigate, and prevent activities that may violate our TOS, this Privacy Policy, or applicable laws.

3. Badge Scanning

• For in-person Event attendees, we may provide badges containing a QR code or other technology that includes certain personal information (e.g., name, email address).
• By allowing a sponsor, exhibitor, or other third party to scan your badge, you voluntarily share your embedded information with that party. Their use of such information is governed by their own privacy policies.
• If you do not wish to share this data, you may decline to have your badge scanned.

For more information on your obligations when you allow third parties to scan your badge, please see our Terms of Service.

4. How We Share Your Information

1. Third-Party Service Providers
   
   
   • We may share your information with vendors or service providers who perform functions on our behalf (e.g., payment processors, email delivery services, event management platforms).
     
     
2. Business Transfers
   
   
   • If we are involved in a merger, acquisition, or asset sale, your information may be transferred. We will notify you if your information becomes subject to a different privacy policy.
     
     
3. Legal Requirements
   
   
   • We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders or government agencies).
     
     
4. With Your Consent
   
   
   • We may share your information for any other purpose disclosed to you at the time we collect your information, or when you provide consent.

5. Your Choices and Rights

1. Accessing and Updating
   
   
   • You may contact us at [email protected] to request access to, correction of, or updates to your personal information.
     
     
2. Opt-Out
   
   
   • If you no longer wish to receive marketing communications from us, you may opt out by following the instructions in our emails or contacting us at the above address. Note that we may still send you non-promotional messages regarding your account or Event registration.
3. Cookies
   
   
   • Most web browsers allow you to refuse cookies or alert you when cookies are being sent. Disabling cookies may affect certain Site features.

6. Data Security

We use commercially reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no security system is impenetrable, and we cannot guarantee the absolute security of your data.

7. Data Retention

We retain personal information for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

8. Children’s Privacy

Our Site and Event are not intended for individuals under the age of 18. We do not knowingly collect personal information from anyone under 18. If you become aware that a minor has provided us with personal information, please contact us immediately.

9. Links to Third-Party Websites

The Site may contain links to websites operated by third parties. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of these third-party sites.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be effective immediately upon posting the revised version on the Site. We encourage you to review this page periodically to remain informed about how we protect your information.

11. Governing Law

This Privacy Policy shall be governed by and construed under the laws of the State of Arizona, without regard to its conflict of laws rules, consistent with our Terms of Service.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

The AI Conference, LLC
1940 W. Chandler Blvd #2366
Chandler, Arizona 85224
[email protected]

© 2025 The AI Conference, LLC. All Rights Reserved.